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Administration Clerk: College Council

Admin Centre

Reference BCC11/02

SL 5 (starting notch R173 703 p.a plus benefits)

College Council 3 year fixed term appointment

                                                        Forward your application to email address:bcc1102@bccollege.co.za

 

 

REQUIREMENTS

Matric or NCV level 4 with a recognised Degree or Diploma in Management Assistant/Public Management/Business Management; Advanced computer skills (Word, Excel, Power Point, Outlook and Internet); relevant experience in a similar or administrative environment will be an added advantage. Knowledge of Council/Governing bodies will be an added advantage.

 

KEY PERFORMANCE AREAS

Record, organise, store, capture and retrieve correspondence and data (line function); Update registers statistics ; Handle routine enquiries; Make photocopies and receive or send facsimiles; Distribute documents/packages to various stakeholders as required; Keep and maintain the filling system for the component; Type letter and/or other correspondence when required; Keep and maintain the incoming and outgoing document register of the component; Liaise with the external and internal stakeholders in relation to the procurement of good and services; Obtain quotations, complete procurement forms for the purchasing of standard office items; Stock control of office stationery; Keep and maintain the asset register of the Governing Council office; Maintain register of meetings for the Governing Council Office; Keep and maintain records of Council members; Keep and maintain attendance register; Arrange travelling and accommodation; Capture and update expenditure in the Governing Council office; Check correctness of subsistence and travel claims of the officials and submit to manager for approval; Handle telephone accounts and petty cash and perform any other duties as assigned by the supervisor or his/her nominee.

 

COMPETENCIES

Sound secretarial skills with ability to prioritize and co-ordinate work, Interpersonal skill. Positive attitude and friendly, with the ability and willingness to learn; Good report writing and typing skills; Fluency in written and spoken English; Excellent interpersonal and communication skills; Good organisational, administration, planning and time management skills; Ability to work effectively under pressure and without immediate supervision; Be prepared to work flexible hours.

Closing Date

How to Apply

ALL PERMANENT EMPLOYEES WILL BE SUBJECTED TO A YEAR'S PROBATION PERIOD AND FIXED TERM EMPLOYEES TO SIX MONTHS .

 

Please ensure that you take note of the disclaimer under each advert pertaining to the sending of applications during the various lockdown levels. Ensure that you use the correct email address as set in each advert. Applications sent to incorrect email addresses will regrettably not be considered.

 

Candidates who are suitably qualified for the above positions should submit a signed letter of application, together with a signed official application form (Z83 for support staff and EDP01 for educators), a comprehensive CV and certified copies of the following: ID, all relevant qualifications with transcripts, certificates of service for previous experience and a driver's license, together with contact details, including e-mail addresses, of at least three work-related references ; Late and incomplete applications will not be considered.

 

Application Forms

 

EDP01 for Educators

 

Z83 Form

 


For enquiries: Ms N Miza on 043 704 9275.

Application forms and the full advert are available on our website, www .bccollege.co.za. The college reserves the right to verify any information received in applications. Selected candidates will be subjected to a vetting process and personnel suitability check in terms of minimum information security standards. Short-listed candidates will be invited for an interview and may be subjected to a competency assessment as part of the selection process. Submission of fraudulent documentation and canvassing of Council members or College staff will immediately disqualify the candidate. If you have not been contacted within 4 weeks please consider your application as unsuccessful.

Preference will be given, but not limited to, to candidates from designated groups in terms of

the Employment Equity Act and the College's Employment Equity Plan. The college reserves the right not to appoint/fill this position.