Administration Clerk: College Council
SL 5 (starting notch R173 703 p.a plus benefits)
College Council 3 year fixed term appointment
Forward your application to email address:firstname.lastname@example.org
Matric or NCV level 4 with a recognised Degree or Diploma in Management Assistant/Public Management/Business Management; Advanced computer skills (Word, Excel, Power Point, Outlook and Internet); relevant experience in a similar or administrative environment will be an added advantage. Knowledge of Council/Governing bodies will be an added advantage.
KEY PERFORMANCE AREAS
Record, organise, store, capture and retrieve correspondence and data (line function); Update registers statistics ; Handle routine enquiries; Make photocopies and receive or send facsimiles; Distribute documents/packages to various stakeholders as required; Keep and maintain the filling system for the component; Type letter and/or other correspondence when required; Keep and maintain the incoming and outgoing document register of the component; Liaise with the external and internal stakeholders in relation to the procurement of good and services; Obtain quotations, complete procurement forms for the purchasing of standard office items; Stock control of office stationery; Keep and maintain the asset register of the Governing Council office; Maintain register of meetings for the Governing Council Office; Keep and maintain records of Council members; Keep and maintain attendance register; Arrange travelling and accommodation; Capture and update expenditure in the Governing Council office; Check correctness of subsistence and travel claims of the officials and submit to manager for approval; Handle telephone accounts and petty cash and perform any other duties as assigned by the supervisor or his/her nominee.
Sound secretarial skills with ability to prioritize and co-ordinate work, Interpersonal skill. Positive attitude and friendly, with the ability and willingness to learn; Good report writing and typing skills; Fluency in written and spoken English; Excellent interpersonal and communication skills; Good organisational, administration, planning and time management skills; Ability to work effectively under pressure and without immediate supervision; Be prepared to work flexible hours.